How Gotomeeting Breakout Rooms Work
Breakout rooms are now present in the new application, which serves as an always-on workspace for all of your collaborative needs. GoToWebinar now has a new design. Experience new features like breakouts or hand-raising. It’s in beta testing right now.
They’re made to help workers collaborate better in today’s professional world, where teleconferencing has become a must-have. The popularity of virtual meetings is on the rise.
Due to the expansion of globalization and work, video calls have become more popular. Because many employees are working from home because of the current Covid-19 epidemic, video conferencing is becoming even more crucial for keeping companies up.
WHY YOU CAN RELY ON VIDEO CONFERENCING?
VIDEO CONFERENCING HAS NUMEROUS ADVANTAGES:
IT MAKES SCHEDULING MEETINGS EASY
People are active and enjoying their work. Meetings are difficult to arrange due to the busy schedules of people. A video call is easier to schedule than an in-person session that involves a commute.
IT MAKES LIFE EASIER
By eliminating the need for attendees to travel, video conferencing lets them join a conference in seconds. All you want is a laptop and internet. It saves time on both ends.
IT’S LESS EXPENSIVE
Traveling to a face-to-face meeting can be costly, if there’s a lot of movement needed. Instead of flying someone around the nation, have a live conference meeting with them. You may easily extend your base by providing this ease to their customers.
WHAT ARE THE DIFFERENCES BETWEEN ACTIVITY AND BREAKOUT?
Planners can use projects to attract participants and revolutionize how they deliver training by using app features.
You can let the guests work together in live time on a single Google Doc (or other file-sharing platform of your choosing), watch videos, or look at an uploaded document while you keep track of their work and offer help. You can break up the audience into small teams for distinct talks or tasks.
HOW DOES IT WORK?
Whenever a host begins an activity, the following sequence will be followed by the other attendees in the course.
Guests on a computer will see a browser tab pop up, allowing them to attend the meeting using the Quick Join app. The training session may keep running on the app. One can close the quick app after the event is finished and they can continue to utilize the desktop software.
Attendees on the web — These people will be transferred to the meeting in the same browser. When the activity is completed, the Quick Join application returns them to the training.
Mobile participants — Mobile guests are not permitted to participate in activities and breakout sessions. If the host starts a breakout session, a person using the GoToTraining app will be requested to participate from a desktop.
Co-organizers – They will not be allowed to participate in the activity. Rather, they can visit the Activity Center site by clicking Pick an Activity in the Control Center and assisting the organizer with the activity.
USING ACTIVITIES THAT HAVE OR DO NOT HAVE BREAKOUTS
You will get the choice of maintaining all the participants together or breaking them up into smaller teams when the organizers are establishing activities.
Activities for all guests — Begin the activity by involving the whole group of participants in the same event. When creating the activity, pick “Everyone” from the list to use the feature.
Breakout activities – Rather than keeping all guests together for an event, divide them into smaller units named breakouts. In this situation, guests will be ushered into appropriate breakout teams to begin the activity.
AVAILABLE ACTIVITY
You can pick from a variety of activities on GoToTraining, all of which uniquely stimulate your participants. At any point during the event, you can change to a different form of exercise!
Work on a Google Drive (or even another file-sharing service) document — Make a Google Drive document for your guests to collaborate on. They can collaborate on it throughout the event, and you may share the finished file with them afterward.
Watch a video, read a Document, or look at an image. — Streaming a video, going over a PDF, or displaying a picture on the attendees’ devices is possible. Viewers will view the video, in the same manner, they receive a Host’s shared screen if you choose this setting.
Split the participants into smaller units for different talks by using only audio. Nothing is displayed on the computer screen for guests to see while they speak in this situation. Divide the participants into small teams for separate talks via screen sharing. Desktop participants will be free to connect the screen with the rest of the breakout group in this situation. It’s worth noting that, except in the main meeting, participants in breakouts will not have to be assigned to the Presenter role before they can begin screen sharing.
BENEFITS
The app’s user-friendly interface allows users to easily start an online meeting. They can present attendees with a customized URL to attend the event with it. Every user can access virtual meeting rooms even when they are on the trip thanks to the technology. Besides that, GoToMeeting is used on different platforms, like Android, iOS, or PC, so they won’t have to look for a particular and suitable device merely to join meetings.
VIDEOS AND TRANSCRIPTIONS
The ability to hold data is a common issue with video conferences (and, to be fair, in-person ones too). That is especially true when there are numerous speakers and attendees in a lengthier session.
Notes written by the pen are not always practicable or feasible. Fortunately, there are numerous digital technologies available to address this problem.
SHARING YOUR SCREEN
Because screen viewing is so important in online group work, video conferencing software offers screen sharing. You can easily share the screen and allow participants to navigate.
When you choose the screen sharing feature in GoToMeeting, you’ll be presented with a list of all the programs and windows open on the device, with the choice to connect any of them. The presenter can choose to let the users share the screens or share his monitor in the same way. You can share your screen using the phone app screen sharing feature.